How clients, candidates, and operations flow through the MXM Staffing Hub platform
MXM TEC
Staffing & Recruitment
MXM MEDSTAFF
Healthcare Staffing
DVD IndustrialWorks
Industrial Maintenance
Companies request workforce solutions
Applicants are scored and filtered automatically
Scheduling, interviews, and offer letters
Background checks, work eligibility, and onboarding
Worker placement, payroll, and invoicing
Dual-model: physical maintenance services + reliability engineering advisory
Physical Services Model
Advisory Services Model
Facility Audit & PM Playbook — 4-Phase Deep Dive
$8,000–$25,000Discovery & Site Walk
Asset inventory, facility tour, stakeholder interviews, existing documentation review
Reliability Assessment
Failure mode analysis, criticality ranking, gap assessment, risk scoring
PM Playbook Design
Preventive maintenance schedule, task frequencies, SOPs, parts & tooling plan
Implementation & Handoff
CMMS setup, staff training, KPI dashboard, ongoing support transition
Service Scheduling Matrix — Preventive Maintenance Intervals
| Equipment / System | Service Type | Frequency | Lead Time | Priority |
|---|---|---|---|---|
| HVAC Systems | Preventive | Quarterly | 2 weeks | High |
| Industrial Pressure Washers | Preventive | Monthly | 1 week | Medium |
| Commercial Lawn Equipment | Preventive | Bi-Weekly | 3 days | Low |
| Medical Suite Sanitation Systems | Inspection | Weekly | 2 days | High |
| Forklifts & Material Handlers | Calibration | Monthly | 1 week | High |
| Facility Façade / Exterior | Corrective | Semi-Annual | 3 weeks | Medium |
| Emergency / Breakdown | Emergency | On-Demand | Same day | Critical |
| Landscaping / Grounds | Preventive | Weekly (seasonal) | 1 day | Low |
| Industrial Air Compressors | Preventive | Monthly | 1 week | High |
| Industrial Gearboxes | Preventive | Quarterly | 2 weeks | High |
| Industrial Pumps | Preventive | Bi-Monthly | 1 week | High |
| Mixer Tanks | Preventive | Quarterly | 2 weeks | High |
| Rotating Equipment | Calibration | Monthly | 1 week | High |
| Hoist Cranes | Inspection | Monthly | 2 weeks | Critical |
| Spill Containment Systems | Inspection | Weekly | 1 day | Critical |
| Secondary Containment | Inspection | Monthly | 1 week | Critical |
Matrix drives the daily alert workflow — overdue items trigger automatic notifications to technicians and facility managers.
CMMS Equipment Maintenance Flow
Compliance & Classifications
Specialized medical workforce placement: clinical, allied health, and facility support
Clinical Staffing Placements
Allied Health & Facility Support
Healthcare Credentialing & Compliance Pipeline
License Verification
State board confirmation, BLS/ACLS/PALS certs
Background & OIG Check
Checkr screening, OIG/SAM exclusion list, drug screen
Immunization & TB Clearance
Hep B, MMR, Varicella, flu, annual TB test
Facility Orientation
HIPAA training, facility-specific protocols, EHR access
Per Diem / PRN
Shift-by-shift coverage for call-outs, surges, and seasonal demand
Travel Contracts
13-week assignments with housing & travel stipends
Temp-to-Perm
Trial placement converting to direct hire after 90 days
Healthcare Compliance & Standards
Core recruitment engine: light industrial, logistics, aviation, and skilled trades placement
Light Industrial & Logistics
Skilled Trades & Aviation
Temp Staffing
Flexible headcount for seasonal surges, call-outs, and short-term projects — billed weekly
Temp-to-Hire
90-day evaluation period before direct hire conversion — reduces bad-fit risk
Direct Placement
Permanent hire with one-time placement fee — 15–25% of annual salary
Employer of Record (EOR) Pay-Through Model
Industrial Compliance & Certifications
Self-service client signup, Stripe subscription billing, and digital invoice payments
Starter Plan
$49/mo
Single recruiter · job postings · candidate CRM · basic AI scoring
Pro Plan
$149/mo
Up to 5 recruiters · lead marketplace · assessments · advanced analytics
Enterprise Plan
$299/mo
Unlimited recruiters · CMMS suite · API access · dedicated support
Digital Invoice Payment Flow
Invoice Issued
CMMS invoice created & sent to client
Pay Now
Client clicks Pay Invoice in portal
Stripe Checkout
Secure one-time payment session
Webhook Confirms
stripe-webhook marks invoice paid
Admin Monitoring & Revenue Tracking
Self-service client portal: equipment tracking, work orders, invoices, and billing in one place
Portal Tabs — Six Self-Service Modules
Overview
Stats, benefits, upcoming maintenance, recent WOs
Equipment
Asset cards with status, location, service dates
Work Orders
Submit requests, track status & costs
Invoices
View invoices, pay online via Stripe
Billing
Spending charts, payment history, usage trends
Quotes
Review quotes, accept or reject proposals
Equipment Status Tracking
Operational
Running normally
Needs Maint.
Service due soon
Down
Out of service
Retired
Decommissioned
Client-Submitted Work Order Lifecycle
Request Submitted
Client fills WorkOrderRequestForm
Open
Work order created & visible to admin
Assigned
Technician dispatched
Completed
Work done, cost logged, invoice generated
Portal Benefits
Clients → MXM Staffing Hub CRM → Operations Cloud (ERP) → MXM Back Office (EOR) → MXM Billing & Finance
Clients
Workforce & maintenance requests
MXM Staffing Hub — CRM
MXM Operations Cloud — ERP
MXM Back Office — EOR
MXM Billing & Finance
Clients enter the MXM Staffing Hub CRM for intake, sales, job orders, applicant tracking, employee portal, time approval, invoicing, and SmartScan document management. Industrial clients flow into the MXM Operations Cloud (ERP) for RFQs, estimates, quotes, sales orders, jobs, inventory, quality, and pricing. Payroll and employment data hand off to MXM Back Office (EOR) for onboarding, payroll, taxes, workers' comp, benefits, and compliance. Financial results sync to MXM Billing & Finance for Stripe subscription billing, invoicing, SmartScan expense tracking, and financial reports.
Flow Legend